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Client:
Flint Group
Location:
Job Category:
Other
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EU work permit required:
Yes
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Job Reference:
cd8cde773dc4
Job Views:
4
Posted:
23.07.2025
Expiry Date:
06.09.2025
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Job Description:
Scope of duties:
We are looking for an Executive Assistant to support one of our C-level leaders in a permanent role. You’ll play a vital part in keeping things organized, on time, and moving forward, with opportunities to grow into broader areas of responsibility over time.
Responsibilities include:
Calendar Management:
Schedule and coordinate meetings for Ex Co (Global Board), appointments, and travel arrangements for the executive. Maintain and update the executive’s calendar, ensuring all commitments are met.
Travel Coordination:
Arrange travel itineraries, accommodations, transportation, and manage expense reports.
Meeting Preparation:
Prepare agendas, documents, presentations, and take detailed minutes, following up on action items.
Communication Handling:
Screen and direct calls and emails, draft and review communications.
Document Management:
Organize and maintain files, prepare reports, presentations, and correspondence.
Project Assistance:
Support planning and execution of projects and events, monitor timelines.
Event Planning:
Organize events, handle logistics and guest lists.
Relationship Management:
Build relationships with clients, partners, and staff.
Expense Management:
Track expenses and prepare reimbursement reports.
Problem Solving:
Resolve administrative issues and suggest improvements.
Qualifications we want:
Proven experience in executive support, preferably with international teams
Bachelor's degree in business administration or related field
Excellent English communication skills
Strong organizational skills and attention to detail
Proficiency in Microsoft Office and tools like HCL Notes, Concur, Zoom
High integrity, discretion, and emotional maturity
Flexibility to work non-standard hours
Energetic, proactive, self-directed, ownership-driven
What we offer:
Permanent role with stability and growth opportunities
Work directly with a C-Suite Executive
Hybrid work model (remote + Łódź office)
Global scope with international teams
Comprehensive benefits including health care, insurance, sports card, veterinary perks
Opportunities to grow and shape your role based on your strengths
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