Great People make Schneider Electric a great company.
Do you dream of working in a company that is driven by a meaningful purpose and that continuously creates an inclusive environment where you are empowered to do your best and be innovative?
Then you have a great opportunity because we are looking for a
Workforce Administration Team Manager
to join our company.
Join
Workforce Administration Team , a part of HR Services Hub in Warsaw - Where People, Process, Technology and Purpose Come Together.
HR Services Hub in Warsaw is a dynamic part of Global HR Organization, home to over 120 talented professionals supporting employees across Europe in HR Administration, Learning Services, and Employee Experience.
Within this hub, the
Workforce Administration Team
plays a vital role in ensuring the accuracy, compliance, and accessibility of personal and employment data throughout the entire employee lifecycle.
We are a truly multicultural and multilingual team, representing around 10 nationalities and speaking 15 languages, working across multiple countries to deliver high-quality support.
In Workforce Administration, we do more than manage data—we deliver value. From generating employment letters and certificates, to administering process as: hiring, onboarding, data changes and internal or international moves, benefits, car fleets, and time & attendance tools, we collaborate closely with local payroll teams and leverage global, regional, and local HR systems to ensure seamless service.
We are proud to be digitally driven, using tools like Power Automate, RPA, and AI to continuously improve our processes. Every day, we respond to hundreds of requests from Schneider Electric colleagues, enabling them to focus on what they do best—because they can count on us.
If you’re passionate about compliance, continuous improvement, and digital innovation, and thrive in an environment that values ambition, agility, and adaptability, then this is your opportunity to make an impact.
Location & commitments:
Warsaw (office at Konstruktorska street),
Hybrid model.
Reports to: Workforce Administration Senior Manager
Position Summary:
We are seeking a dynamic and experienced HR Administration / HR Operations Manager to lead and manage HR Shared Services across multiple countries. The ideal candidate will bring over 7 years of HR/SSC/GBS experience, including 5+ years in a managerial role, with a proven track record in people leadership, service delivery, and stakeholder engagement. This role requires a data-driven, people- and business-focused professional who thrives in a fast-paced, multicultural environment.
Key Responsibilities:
Lead and manage HR operations teams across multiple countries within the Shared Services Center (SSC) scope.
Drive service excellence and ensure timely, accurate delivery of HR services in line with SLAs and KPIs.
Oversee transitions and implementation of new services or tools, ensuring smooth change management.
Foster a high-performance culture through coaching, development, and motivation of team members.
Build and maintain strong relationships with internal stakeholders and external partners.
Monitor and improve data quality, process efficiency, and compliance with global HR policies.
Utilize HR systems (e.g., Service Now, Oracle HR, SAP, Workday) to manage workflows and reporting.
Champion continuous improvement and learning initiatives within the team and broader HR function.
Required Qualifications & Experience:
7+ years of experience in HR, SSC, or GBS environments, with 5+ years in a managerial capacity.
Proven experience in people management, coaching, and team development.
Strong background in HR service delivery, transitions, and stakeholder management.
Demonstrated ability to lead through change and drive continuous improvement.
Fluent in English; proficiency in an additional European language is a strong asset.
Experience working with global HR systems such as Service Now, Oracle HR, SAP, or Workday.
Strong analytical mindset with a focus on data quality, KPIs, and business outcomes.
Excellent interpersonal skills and a collaborative, team-oriented approach.
What we offer:
EXCITING JOB
in an international company, which is leading the Digital Transformation of Energy Management and Automation, with significant market share,
DEVELOPMENT
- the opportunity to gain valuable work experience in a supportive team of professionals,
ONBOARDING TRAININGS
to help you find your way in our company,
WIDE CHOICE OF BENEFITS
- private medical care, life insurance, sports card, performance bonus, benefits cafeteria with the possibility to exchange points for selected products or services,
BENEFITS FOR EMPLOYEES’ CHILDREN
from the company's social fund,
ADDITIONAL FAMILY LEAVE
- for the birth of a child or adoption, to care for a family member or for bereavement (additional leave beyond the terms of labor law),
PROJECT WORK OPPORTUNITY
(e.g., ambassador programme, mentoring, digitisation projects),
DIVERSE TEAM
- working in a diverse team and the opportunity to use foreign languages in your daily work,
ACCESS TO TRAINING PLATFORM
- training tailored to your needs and career goals,
RECOGNITION
- points that can be exchanged for various products and services,
PARTICIPATION IN CSR or SUSTAINABILITY PROJECTS
- 1 fully paid volunteer day per year,
EMPLOYEE REFERRAL PROGRAM
- have a say in who you work with and get an attractive financial bonus,
NO FORMAL DRESS CODE
- we welcome people as they are and see diversity as a value to the company.
Looking to make an IMPACT with your career?
Schneider Electric is an Equal Opportunity Employer. It is our policy to provide equal employment and advancement opportunities in the areas of recruiting, hiring, training, transferring, and promoting all qualified individuals regardless of race, religion, color, gender, disability, national origin, ancestry, age, military status, sexual orientation, marital status, or any other legally protected characteristic or conduct.
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